Live Solution

Turn a client enquiry into a tracked project.

A new client says yes, and the re-keying starts: an intake form in one tool, the answers copied into a tracker, a brief rebuilt from scratch. This runs the whole sequence in one place — and you can try the real thing right here.

your-agency.com/new-project

That is your client pipeline, from one form.

The form, the database, and the board are one workspace. Create a free workspace and build your own in minutes.

From enquiry to pipeline, no re-keying.

The form, the database, and the project board are one workspace. The submission is already operational data the moment it lands.

1. A prospect fills the intake form

Scope, budget, timeline, project description — captured once, validated on the way in. No inbox thread to decode.

2. The answer lands as a typed record

Every submission becomes a row in your projects database — no CSV export, no Zapier, no re-keying. The row is the submission.

3. You work it as a pipeline

See every prospect on a board by stage, switch to a calendar when dates matter, and carry the brief into a project page beside the work.

One workspace

Not a form tool bolted onto a tracker.

A small studio on Notion, Tally, and Toggl pays across tools and re-keys between them. Here, intake and the project pipeline share one bill and one database.

  • Submissions are typed rows, not a separate responses inbox.
  • Filter, sort, and view every prospect on a board by stage.
  • Carry the brief into a project page beside the work.
  • Free to start; Solo $19/mo, Studio $49/mo — one flat bill.

Build your intake before your next kickoff.

Open a free workspace, build the form, and send the link with your next proposal.

Get started free

About Optivation

We help agencies and freelancers run client work better. Three things, one trust contract.

The Operating Report

Cited research on running client work. Free, weekly briefings. No sponsored content, ever.

Read the Report

Free tools

Calculators and guides for the questions agencies actually ask. No signup required to use them.

Browse all tools

Ascend

The workspace these pieces and tools describe. Free tier, then $19/mo Solo or $49/mo for a 3-seat Studio.

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