For small agencies and studios

One workspace for the five workflows your agency runs every week.

Client work runs from the first enquiry through to the paid invoice on one record, instead of across a stack of separate tools.

Try Ascend Free See it in 60 seconds

Free tier No credit card Cancel anytime

Seven building blocks. Five workflows. One workspace.

Every client request, meeting, note, hour, and invoice in one connected record.

Intake

Forms write to the client record

Booking

Calls land beside the brief

Project record

Notes, files, tasks, and status

Documents

Contracts and quotes from a record

Client context

Share exactly what they need

Time tracking

Timer lives where work happens

Invoicing

Bills from tracked context

The Ascend Workflow

Capture the request. Book the call.
Do the work. Bill the time.

Capture the request. Book the call. Do the work. Bill the time. Most client-work stacks scatter the brief, booking, project notes, timer, and invoice across separate tools. Ascend keeps them attached to the same client record from day one.

Capture the request

Public intake forms and client onboarding forms write directly into your workspace database. The brief, files, source, and client details start in the place the work will happen.

No orphaned form submissions.

Book the call

Share a booking link from the same workspace. Confirmed calls land beside the client record with custom answers attached, so discovery details do not disappear into a separate scheduler inbox.

Bookings become usable client data.

Work from the record

Every database row opens into a rich page: notes, files, decisions, sub-tasks, comments, and the timer. The record is not a dead end — it becomes the operating room for the work.

Context stays where work happens.

Track time where the context lives

Hit play on the page or row. Hours accumulate against the right client and project automatically, while the brief, notes, and client comments stay one click away.

Fewer forgotten timers. Cleaner invoices.

Invoice from the data you already have

Ascend pulls the tracked hours and project details from the same record, builds a branded invoice, and sends it. No exports. No spreadsheet reconciliation. No guessing what was billable.

Record to payment in minutes.

Questions?

Why switch?

Stop stitching together forms, bookings, databases, timers, and invoices.

The brief sits in a form tool, the call in a scheduler, the notes in a project app, the hours in a timer, and the invoice happens somewhere else entirely. Ascend keeps the whole loop connected.

The Usual Setup

Intake in one app, bookings in another, project notes in a third — nothing talks to anything
Open a booking confirmation → re-key the brief → manually create the project record
Invoicing means exporting, reformatting, and hoping the hours match the work
Billable time gets lost between the cracks of your tool stack every single week

The Ascend Way

Ascend

Every database row IS a full page — not a sidebar peek (vs. Airtable, Monday)
Forms write straight into your databases — no Zapier, no glue (vs. Tally, Typeform)
Booking links land confirmations straight into your data — no Calendly inbox to re-key (vs. Calendly, SavvyCal)
Clients collaborate on your records for free — no per-seat fees (vs. ClickUp, Asana, Notion guests)
Inbox to invoice in one system — no reconciliation between tools (vs. Notion + Toggl + FreshBooks)

Built around how agencies actually work

Five workflows your team runs every week.

Each one is normally spread across four or five tools. In Ascend they sit in one place, on one record, under one brand for your clients.

Client onboarding

Forms
→
Databases
→
Pages
→
Booking
→
Sharing

Before. A Tally form, a Calendly link, a fresh Notion doc, a new Airtable row, a shared link your client cannot open.

After. One form fills the project record. The booking link sits on it. The brief renders from the form answers. One client share link covers all of it, under your brand.

See this workflow

Project billing

Pages
→
Time tracking
→
Invoicing

Before. Hours in Toggl, project in Notion, invoice rebuilt by hand in FreshBooks every month. When the client asks what they paid for, you go digging through CSV exports.

After. Time logs against tasks on the project. The invoice generates from those logs with the task descriptions intact. The client sees what they paid for, by task.

See this workflow

Discovery to deposit

Forms
→
Booking
→
Pages
→
Sharing
→
Invoicing

Before. Tally for the inquiry. Calendly for the call. Google Docs for the proposal rebuilt from the last one. FreshBooks for the deposit. Four brands, four logins, one confused client.

After. The enquiry form fills the record, the booking sits on it, and the proposal generates from the same details. The deposit invoice follows, under one brand.

See this workflow

Retainer management

Databases
→
Time tracking
→
Invoicing
→
Pages
→
Sharing

Before. A spreadsheet of hours used, Toggl exports to reconcile, an invoice raised by hand, a status email pasted together at the end of every month.

After. Hours log against the retainer as the team works. The month-end invoice generates from those hours, and the client report sits on a shared page reading the same records.

See this workflow

Subcontractor management

Databases
→
Sharing
→
Time tracking
→
Invoicing

Before. Invites to four tools. Hours logged in a shared Toggl workspace. An invoice from the freelancer to reconcile by hand. Off-boarding by clicking through four admin panels.

After. One scoped invite to the project. Their agreement and rate sit on the contractor record, hours log against the work, and removing their access is a permission change.

See this workflow

See all five workflows

Or run one in your browser.

Fill the form and watch the answers become a tracked record and a finished document.

Client intake NDA workflow Change orders Hiring pipeline Subcontractor onboarding Client feedback

Or pick the cut closest to your business.

The five workflows are the same. The labels, templates and examples shift to match what you actually sell.

Consultants

Turn lead calls, project notes, tracked hours, and invoices into one clean client record.

See use case

Marketing agencies

Run campaign intake, kickoff booking, approvals, retainer burn, and client reporting together.

See use case

Development shops

Keep discovery calls, scope decisions, sprint work, retainers, and invoices connected.

See use case

Pricing

The agency tool tax is real.

Pricing for a 10-person agency to cover projects, time tracking, and invoicing.

Apples to apples · 10-person team · public US pricing

Tool stack	Monthly	Annual
ClickUp + Harvest + FreshBooks Project + time + invoicing	$210/mo	$2,520/yr
Monday + Toggl + QuickBooks Project + time + accounting	$285/mo	$3,420/yr
Productive.io (with invoicing) All-in-one agency tool	$280/mo	$3,360/yr
Scoro All-in-one agency tool	$260/mo	$3,120/yr
Ascend Studio $49 Studio + 7 × $19/seat	$182/mo	$1,820/yr

One workspace, not three subscriptions. Studio is $49/mo for up to 3 seats, then $19/seat. Solo is $19/mo for independent operators, and the free plan has no time limit.

Get started free

Start on the free plan. Paid plans open with a 30-day trial.

Free · 11 templates & checklists

The Agency Operations Toolkit

Onboarding, discovery, scope control, retainers, delivery, handoff, and offboarding — the templates a small agency runs client work on, in one PDF.

Download the toolkit See what's inside

Now on Google Play · Android

Ascend is on your phone.

Log hours, clear the inbox, and check an invoice without opening your laptop. Same workspace, same data.

See what it does

FAQ

Questions about Ascend

The short answers. The product pages go deeper.

What is Ascend?

Ascend is an all-in-one workspace for small agencies and studios. It replaces the five-tool stack most teams run — project management, time tracking, invoicing, forms, and scheduling — with one connected system. The client request, the booking, the project record, the tracked hours, and the invoice all sit on the same record.

Who is Ascend for?

Agencies and studios of one to ten people that bill for their time: marketing agencies, development shops, consultants, and design studios. It is not built for enterprise procurement, product-company sprint planning, or solo creators monetising an audience.

How is Ascend different from Airtable, Asana, or Notion?

Each of those covers one slice — a database, a task board, a doc — and leaves you to wire them together. Ascend connects the slices. A form writes into a database, every record opens into a rich page, a timer logs hours against it, and the invoice generates from those hours with the task descriptions intact. The work moves from intake to paid invoice without leaving the workspace.

How much does Ascend cost?

The Free plan covers one client end to end, with no credit card. Solo is $19 a month for one user and unlimited clients. Studio is $49 a month for three seats, with extra seats at $19 each.

Do I need to be technical to use it?

No. Describe a database, form, or poll in plain language and Ascend builds the structure for you to edit. The monthly AI allowance comes with Solo and Studio; the Free plan includes a one-time 50,000-token credit to try it.

20+Features included in every plan

$19/moSolo plan starting price

10 minFrom zero to first invoice

"You'll talk to a real person, not a support bot."

Ascend was built by a small team after 15 years delivering enterprise projects. Every support ticket gets a personal response, usually the same day.

Based in Nelson, New Zealand

30-day free trialNo credit card requiredExport your data anytimeHTTPS encryptedPrivacy-first AI

One workspace for the five workflows your agency runs every week.

Every client request, meeting, note, hour, and invoice in one connected record.